MS Outlook vs. Gmail is one of the hottest debates like many other topics in the world. Most business owners and organizations know that MS Outlook is way better than Gmail, in terms of reliability and effectiveness. However, don’t assume that Gmail is not preferred by anyone. People who use other Google services choose Gmail as their email client platform. But we are not here to discuss your love for MS Outlook or Gmail. We will try to clarify why MS Outlook is more effective than Gmail in terms of business needs.
Both MS Outlook and Gmail come with their unique advantages and disadvantages. Therefore, it’s challenging to determine the winner. Both, both MS Outlook and Gmail are email client platforms that provide translation capabilities, organizing and sorting messages, reminders, and different options to send and receive new messages. However, if you look at the accessibility and functionality, you will realize that MS Outlook is much more effective than Gmail. On the other hand, MS Outlook suffers from one major problem known as the corruption of the PST files. This is something that doesn’t happen in Gmail. Here are the reasons why MS Outlook is better than Gmail.
Easy Integration with Calendar, Contacts, and Emails
If not primary, then email is one of the most important methods of communication for most businesses. Business owners rely on email to communicate with their customers, employees, and clients. MS Outlook is one of the most effective applications to communicate at a professional level to get things done properly. Whether you want to find a specific contact or set up a business meeting, MS Outlook is the ultimate destination you need to consider as a business owner. What helps MS Outlook stand apart from the crowd is the consistent user experience. Gmail might fail to provide smooth integration through multiple communication channels. But as mentioned earlier, the Personal Storage Table or PST files of MS Outlook are prone to corruption. If you don’t fix the corrupted PST files properly; you will lose essential data items. Even though the ScanPST tool might help you solve the problem, it is best if you use a third-party PST recovery tool to address outlook corruption.
You Can Organize Emails Easily
This is another great benefit of MS Outlook over Gmail. Users organize the items in their mailbox, especially the emails in different ways. Some users consider sorting their emails from newest to oldest. On the other hand, some prefer creating different folders for different emails. For instance, users might receive more than hundreds of emails every day. Therefore, they might face problems searching for the relevant emails at a time. When you use MS Outlook, you will be able to set your mailbox as per your needs. You will be able to set new rules and organize them properly.
However, the email organizing feature of Gmail is limited. Hence, you might face challenges finding older emails.
You Will Have Offline Access to Mailbox
This is a topic that makes MS Outlook even more effective than Gmail. If you use Gmail, you must have a stable internet connection so that you can access the mailbox items. Without an internet connection, accessing the emails and other mailbox items of Gmail is not possible.
However, MS Outlook will allow you to access mailbox items even if you don’t have a stable internet connection. Therefore, you can access important emails anywhere you want, despite the stability of the internet connection.
You Can Easily Reduce Email Clutter
Even though both MS Outlook and Gmail allow their users to set specific rules and regulations on their mailbox, the rules on MS Outlook are much more advanced. With MS Outlook, you will be able to create rules that will allow you to move specific emails from the mailbox to specific folders. This feature will prove extremely helpful in de-cluttering your inbox. As per the Forbes, de-cluttering the inbox is important. When you de-clutter your inbox, you will be able to control the size of the PST files. Otherwise, the size of the PST files will grow beyond their capabilities and they will end up being corrupted. You can also set rules on MS Outlook that will allow you to send the spam emails to the trash folder. Even though Gmail provides filter capability to the users, the functionality of these filters is extremely limited.
You Can Categorize Your Emails as You Want
MS Outlook provides its users a great ability to assign the categories as per the mailbox items such as calendar, tasks, messages, journals, etc. You will have full authority to assign multiple items to a specific category so that you will be able to classify them any way you want. You can even assign color-code to the categories that will help you remember what they contain. Color-coding feature of MS Outlook is undoubtedly one of the most effective solutions to organize your emails.
Conclusion
These are the reasons why MS Outlook is better than Gmail. If you have any other questions, make sure you contact us.
