Verification Requirements I-9

Form I-9

Form I-9, Confirmation of Eligibility for Employment, is a USCIS (USCIS) form used to verify the identity and work permit of an employee who works in the United States. All US employers must complete an I-9 form for each person they hire.

This form must be completed by both the employee and the employer or his/her authorized representative. Employees must prove their work permit. You must also provide the employer with acceptable documents proving your identity and work permit. As part of the I-9 verification process, the employer verifies the employment qualifications and the authenticity of the credentials provided by the employee, and records the necessary documentation information on the I-9 form.

Employers must keep the original I-9 verification services for three years from the date of employment or one year after termination of employment, whichever is later. This form should be kept separate from other personal files and made available to authorized officials.

The USCIS M-274 Employers Handbook is designed to supplement employers’ understanding and knowledge of the various I-9 verification obligations. It can therefore be used as a primary source of I-9 compliance information and guidance. A new version of the guidelines has been issued and the new I-9 form has become mandatory on May 1, 2020. It describes the various I-9 verification procedures, including revised guidelines for completing the I-9.9 form on a case-by-case basis. Foundation this includes F-1 international students who have changed status to H-1B and foreign employees who automatically renew their work permits (EADs) by USCIS. The new guidelines also explain how to act as an authorized representative to file I-9 forms on behalf of your employer.

Employee Requirements

Filling out the Form I-9 puts the prospective employee into one of the following categories under penalty of perjury:

• US citizen
• If you are not a US citizen,
• lawful permanent residency or
• Foreigners could work.
• I-9 Spanish Procedure

USCIS provides a Spanish version of the Employer Handbook: Form I-9 (M-274).

The Handbook for Spanish Employers contains questions about the I-9 form, instructions on how to fill out and keep the I-9 form, a list of accepted employment permits and ID cards, and detailed instructions for recruiters.

Explanation for staff

Part 1 must be completed by the employee who must provide the legal first and last name, middle initials, and maiden name (if any). You must provide your current address and date of birth. Employees are not required to provide a Social Security number unless their employer uses E-Verify. Under penalty of perjury, employees must prove their approved nationality or immigration status, foreign or immigration number (if any), and the expiry date of their work permit. Employees must sign and date Part 1 to certify that the information is correct. Even if an interpreter helps you prepare Part 1, you must sign the form. Translators must also provide their name, address, signature and date.

Guidelines for Employers

Employers should review the information provided by the employee in Part 1 and ensure that all required fields are complete. Failure to comply with I-9 compliance requirements may result in penalties under federal law. If Section 1 is incorrect, the employee must first make the necessary corrections and dates.