Can a Hybrid Workplace App Help Manage Your Office Better?

In an increasingly digitized world, software facilitates all kinds of tasks, and workplaces are no different. Today more companies are willing to invest in solutions that can make their hybrid setups more manageable.

But different solutions for each management task mean managers must ensure all apps run optimally. Moreover, they must sign into different apps every time to ensure different facilities get managed efficiently. This is harder in an already dynamic hybrid workplace.

Hybrid workplace apps club all the necessary tools to help you run a hybrid workplace smoothly.

Let us see how a hybrid workplace app can help you manage your office better.

One App to Manage Entire Workplace

True to its name, a hybrid workplace app is a one-stop solution for managing a hybrid workplace. It brings all the tools that employees and managers need to operate in a hybrid work environment in one place. Here are some tools that come bundled with a hybrid workplace solution:

• Employee Scheduling
• Desk Booking
• Meeting Room Management
• Commute Management
• Parking Spot Booking
• Sanitization workflow

You can add or remove tools and customize the workplace app per your office’s needs.

Streamlined and Automated Process

The ever-changing nature of the hybrid model requires managers to be on top of every change in the workplace. And a hybrid workplace app helps with it. 

It relieves supervisors of manual tasks like recording attendance, approving entry, and keeping track of the amenities. The app automates these processes so managers can focus on other essential tasks. 

Additionally, a flexible workplace app streamlines each process, so your hybrid setup functions like well-oiled machinery. 

For instance, employees can book their desks and meeting rooms even before they enter the office; they can use digital wayfinding to locate colleagues and spaces. Managers, in turn, can visualize space and resource utilization trends and generate reports, all from a single app.

Improves Space Utilization

Keeping track of resources is harder when resource usage is dynamic. And this is a problem managers face routinely while managing office spaces. Luckily a hybrid workplace app can tackle all these issues.

A hybrid workplace app provides you with real-time insights to help you make data-backed decisions. Interactive floor plans show occupancy levels in real-time. So, you no longer have unused or overcrowded spaces at your workplace.

For example, desk booking tools help managers implement desk sharing in hybrid workplaces. It increases the workplace’s employee-to-desk ratio, reducing the need for additional workspaces. 

Similarly, a meeting room booking tool can analyze if employees use space to its maximum capacity. If not, you can convert those meeting rooms into hot desks, reducing expenses on maintenance of unused spaces. 

At the same time, employees can book desks and rooms using the mobile app. A desk or room automatically becomes available for a new booking in case of cancellation and no-shows. Hence, there is no wastage of valuable space.

Thus, a flexible workplace app optimizes space use and helps you save associated rent and utility costs.

Improve Workplace Productivity

Employees in a hybrid work environment prefer the flexibility to choose how and where they work. And a hybrid workplace app helps enable it. The employee scheduling feature in a hybrid workplace app allows employees to update their work preferences, so you can assign shifts accordingly. 

The desk booking tool takes the flexibility one step further, where employees can filter desks based on amenities they need and book them in a few clicks. The freedom to choose a place and time of work directly impacts employees’ productivity.

A hybrid work model app also makes sure that the team is well connected. With a meeting room booking tool, workers can check meeting room availability and book a space in real-time. And through easy integrations with apps like Slack and MS Teams, they can share meeting schedules and bookings with everyone on the team.

With a hybrid workplace meeting room booking tool, your employees never waste their time waiting for meetings to start. And given employees attend plenty of meetings in the hybrid workplace, the saved time adds up.

Back To You

Hybrid workplaces can benefit from a hybrid workplace app regardless of their office and workforce size.

If you need a similar solution for your office, check out WorkInSync Hybrid Workplace Solution. It is an all-in-one hybrid workplace app to help you efficiently manage your hybrid workplace.

The hybrid workspace app includes desk and meeting room management tools, employee and resource scheduling tools, and more. The app comes with an integrated dashboard that makes hybrid work arrangement easier. From managing employees to team collaboration, the app is designed to make your work spaces work. 

Learn all about the hybrid workplace software on the WorkInSync website. Book a demo today.